Administrative / Data Entry - Closing Specialist

  • San Antonio
  • San Antonio, United States

Administrative / Data Entry - Closing Specialist

Job description

Job Title: Administrative – Data Entry / Closing Specialist

Location: San Antonio, TX

Would you want to work in a stable, recession-proof industry? Are you interested in starting your career with a dynamic company in a multi-disciplinary role? Are you a determined self-starter? Do you love working on a team? Are you organized with a high attention to detail? Do you enjoy a fast-paced environment? 

We do not require experience in our industry. We highly value initiative and the ability to work independently; if you work best under supervision, this role may not be right for you. If this is you, come join our team!

Position Summary:

The Closing Specialist / Administrative – Data Entry requires a high degree of attention to detail and large volume data entry. Database accuracy is the foundation for providing excellent customer service to our customers, and this role is an important part of that effort. This position will be responsible for processing invoices and payments, database date entry, research of accounts, and supporting several teams. We provide the training necessary to be successful in this role.

 Job Responsibilities:

  • Research accounts utilizing several programs to ensure database accuracy
  • Process documents in preparation for homeowner’s selling their home
  • Register new homeowners in system
  • Compile records for processing
  • Data-entry both within industry specific software and Excel
  • Process invoices and payments
  • Scanning and assigning documents

Job requirements

Position Requirements:

  • High school Diploma or equivalent.
  • High degree of attention to detail.
  • Ability to handle large volume of data entry with accuracy.
  • Must have accurate alpha numeric data entry skills and analytical skills.
  • Proficient computer skills including Excel and Word.
  • Must have the ability to provide exceptional customer service to our homeowners and vendors over the phone while communicating in a professional and helpful manner.
  • Must have clear and concise written communication.
  • Must be able to troubleshoot, solve problems, work independently while adhering to strict deadlines, and work at a fast pace for a long period of time while maintaining accuracy.
  • Previous experience with real estate titles, mortgage, or real estate closings processes is a plus.


Spectrum Association Management is a Homeowners’ Association Management company, an Orange Box Enterprises company, that has been in business since 2001, with offices across Texas and Arizona. We appreciate the people we work with and want to provide our people with the resources and flexibility they need to succeed. Some of those resources include:

  • In-house learning and development system, including formal certification and continued personal development, to expand your knowledge and personal brand
  • Exposure to multiple facets of the organization with defined career pathways and support to achieve your personal goals within the organization
  • A friendly and welcoming culture, with activities you can participate in with others, drawings, and fun contests
  • A strong team environment
  • A positive culture that has won us Best Places to Work for the past 13 Years in a Row!

More details about SPECTRUM is available at

Compensation and Benefits Package:

  • This is an hourly position and pay rate is $15.00 per hour
  • We offer 5 weeks of PTO to allow for rest, travel, family, and your hobbies
  • 40 hours a year to each employee for community service activities
  • Medical, Dental, Vision and 401K program
  • In-office medical clinic
  • In-house learning system

Spectrum believes the greatest respect we can show a candidate is to conduct a thorough and detailed interview process. If you are ready and willing to invest your time and effort in Spectrum, then we will surely invest in getting to know you better if we see a solid match to the position. This would include a screening interview, department interview, panel interview, employment verification and dialog with references. Additionally, if we extend an offer, we conduct drug screening and background checks.

Orange Box Enterprises is an Equal Opportunity Employer