HOA Property Management Coordinator (Plano-Partially Remote)

  • Dallas
  • Plano, United States

HOA Property Management Coordinator (Plano-Partially Remote)

Job description

A vibrant culture is based on trust. With this in mind, we are reimagining a hybrid work environment to help us collaborate and work more effectively. Our recipe for productivity includes:

Empowerment + Accountability = Freedom to determine the best remote work (away from your team or office) based on your role, business needs, and leadership.

We are grateful to be in a stable and essential industry, and growing, during these different times. We are currently hiring qualified candidates who can start immediately! If you are a positive and engaged professional who is passionate about great customer service and desires to work for a company that is an innovator, and if you enjoy learning and problem-solving, are disciplined, organized, and an accountable team member, then this may be the right career move for you.

Prior HOA management experience is NOT required, as we will coach and train you, but we highly value professional experience where you have found success solving similar problems you will face in this role. Many successful candidates have come from retail, restaurant, hospitality, project management, property management, or other challenging roles.


Put simply, the community coordinator position is the face of our organization! It is a very multi-faceted position, where you wear many hats. In a nutshell, you are a liaison between the HOA’s board of directors, homeowners, and vendors. You will be required to have an ultimate level of ownership in completing all tasks and projects, be a customer service champion, manage vendor relationships, and operate your portfolio of communities – all while having a positive attitude.


Although we like to say no day is the same, there are many things you will be responsible for on a regular basis as a Community Coordinator:

  • Passionately live our Same Day Response Policy.
  • Engage with board members and homeowners in your community.
  • Manage daily, weekly, and monthly tasks for a portfolio of associations.
  • Plan for and facilitate association board meetings and annual meetings.
  • Vendor relations, including the bidding and project management process.
  • Consult with other departments in support of your communities.
  • Risk Management, Insurance, and Litigation Support.
  • Prepare budgets and manage the finances of the associations.
  • Must be available for occasional after hour emergencies
  • Plus additional tasks, as necessary.


We know you don’t just want a job – you need a career you know you will be great at! Additionally, your goals need to match our culture a fit with our team. You must have a customer-centric positive attitude, take extreme ownership of tasks, be a team-player, coachable, highly organized, accountable, and a fantastic multi-tasker.

Job requirements


Yes, we will teach you the ins and outs of running successful HOAs, but there are a few things we wish for you to already have. A few of those things are:

  • At least five (5) years of professional work or related experience
  • Ability to attend or run evening meetings (usually 30-40 per year)
  • High-level organizational skills in faced paced environment
  • Experience and knowledge of Office software (Word, Excel, PowerPoint, etc.)
  • Ability to catch on to other business computer systems
  • Strong customer-friendly and informative communication skills
  • Some experience and knowledge of financial statements and budgets
  • Comfortable with public speaking in small and large meetings
  • Great conflict management skills in sometimes stressful situations
  • Experience with gathering bids for large projects and management of those projects.


Qualified candidates with the right experience, skills, and matching culture fit will be offered an amazing, interactive training program featuring:

  • You will be assigned a Mentor to help be your on-the-job guide.
  • You will part of a tribe of 4 to 6 Oddballs with varying levels of experience from which to learn!
  • You will complete a unique in-house, web-based learning academy.
  • You will be apprised of changes in the laws and other seasonal topics throughout the year.


We are a dynamic and exciting team of great people with a mission to continuously provide excellent service to the communities we work with. In business since 2001, we manage hundreds of homeowners associations in Texas and Arizona. Our highly engaged culture drives who we are. We have been honored with the Best Places to Work award for 15 years running, showing we truly value our employees first! Our team enjoys an empowering work schedule, full benefits offering, generous PTO, a voice to make change, and opportunities to create good in your community.

Our vibrant culture is everything to us. We are only looking for professionals interested in joining and being part of a work family. The person next to you is highly important in how you measure your success. If someone asks for help you always volunteer just like they would do for you. We are all students and teachers on our teams.


We offer a comprehensive package that is more than just a paycheck

  • Hybrid Empowerment Plan - Our culture is based on trust. We empower our employees to work in-office and remotely based on the role, requirements of the business, and preference of the employee. Determined after the training phase.
  • Recognized as Best Places to Work 15 years in a row!
  • Fastest Growing Company - Fast Track 50 in 2020.
  • San Antonio-based homeowners’ association management company.
  • Privately-owned with 20 years in business and during those years, we have never had to lay anyone off. .
  • Work / Life balance.
  • 5 weeks of PTO (in addition to paid holidays) to allow for rest, travel, family, and your hobbies.
  • 40 paid hours per year for community service activities.
  • Internal Learning and Development Management System.
  • Full suite of benefits includes Medical, Dental, Vision, STD/LTD, Life/AD&D and a 401k program.
  • Free medical clinic in-house (in San Antonio office – virtual appointments for other offices).
  • Well-structured career track plan with a 6-month review.
  • Annual Salary -$45,000.00

Office location: 5212 Tennyson Parkway #130 ,Plano, Texas 75024

For more information about Spectrum AM, visit our website at https://spectrumam.com

If your application is a good match, you can expect to be contacted to schedule a phone interview as the next step.

Spectrum AM is an Equal Opportunity Employer.