Invoicing and Accounting Specialist

  • San Antonio
  • San Antonio, United States

Invoicing and Accounting Specialist

Job description

We are currently hiring for immediate placement of qualified candidates! This current and unprecedented situation is not slowing down our hiring process.

Billing Coordinator

Would you want to work in a stable, recession-proof industry? Are you interested in working for a challenging and fast-paced department within a fun and dynamic workplace? Are you focused and have great attention to detail, but hold yourself accountable to deadlines? Do you enjoy numbers and precision? Are you passionate about looking outside the box to improve customer experience in something like billing?

Spectrum AM is a Homeowners’ Association Management company that has been in business since 2001, with offices across Texas and Arizona. We appreciate the people we work with and want to provide our people with the resources and flexibility they need to succeed. Some of those resources include:

  • Inhouse education, including formal certification and continued personal development, to expand your knowledge and personal brand
  • Support structure for your learning and success including mentors, subject-specific experts, training department, and managers
  • Paid time off policy to allow for rest, vacation, travel, family, and your hobbies
  • The freedom to work autonomously
  • A friendly and welcoming culture, with activities you can participate in with others, drawings, and fun contests
  • Responsive leadership with an open-door policy
  • A strong team environment
  • A positive culture that has won us Best Places to Work for the past 12 Years in a Row!
  • Career track and advancement opportunities.


The position is responsible for the accuracy of billing schedules, monthly, quarterly, and annually. Monitor billing and escalations process for all HOAs managed by Spectrum Association Management. This position will be responsible and accountable for the quality of the department and ensuring all statements and letters are sent out on time and within HOA guidelines. They will also support and lead deadline-driven financial needs of the associations including financial reports, accounts payable, initial client set up, state required reports and filings, and document compilation for external review. This is a challenging position with a total focus on accuracy and zero defects.


  • Audit for errors on all accounts prior to sending letters and statements to customers.
  • Post payments to client accounts, monthly, quarterly and annually.
  • Track all billing statements and letters going out for HOAs.
  • Audit each association's billing process to ensure escalation modules are set up correctly.
  • Follow up with community managers and transitions team to ensure all associations have appropriate documents filed and set up in our servicing system.
  • Answer questions for the Association Boards on technical billing and accounting tasks.
  • Make suggestions to improve the quality of processes and create additional efficiencies.
  • Perform other duties as assigned by department leaders


  • Compensation for this role is $14.00 per hour
  • We offer 5 weeks PTO to allow for rest, travel, family, and your hobbies
  • We offer 40 hours per year for paid community service activities
  • Benefits, including medical, dental, vision plan, and 401k program
  • In-office medical clinic

For more information about Spectrum AM, visit our website at

Joining our team is a great opportunity to take your career and talent to the next level while working for a company that is committed to helping others within the local community. We are dedicated to being different from other companies, and show this in our employee focus, unique culture, and commitment to creating good for our customers and each other.

Interested? Apply now.

If your application is a good match, you can expect to be contacted to schedule a phone interview as the next step.

Spectrum AM is an Equal Opportunity Employer.


Job requirements


  • Minimum 5 years of billing and/or accounting experience is required.
  • Degree from an accredited university with major coursework in accounting is preferred.
  • Understanding of accounting and payment application
  • Strong auditing, highly organized and attention to detail is needed for this position.
  • This position requires strong problem-solving skills, including confidence in decision making and ability to effectively explain decisions to senior management and customers.
  • This position requires strong analytical and organizational skills and the ability and willingness to work at a fast pace.
  • Strong customer service skills are a must for this position as it deals with internal and external customers.
  • Great experience with Microsoft Access, Excel, and Word, including the knowledge of formula writing and use of macros required.
  • Ability to resolve problems quickly and modify approach to achieve desired results within system restraints
  • Strong mathematical skills