Operations Support/Administrative Coordinator

  • San Antonio
  • San Antonio, United States

Operations Support/Administrative Coordinator

Job description

Would you want to work in a stable, recession-proof industry? Are you interested in starting your career with a dynamic company in a multi-disciplinary role? Are you a determined self-starter? Do you love working on a team? Are you organized with a high attention to detail? Do you enjoy a fast-paced environment?

  • We appreciate the people we work with and want to provide our people with the resources and flexibility they need to succeed. Spectrum AM can offer you:
  • Inhouse education, including formal certification and continued personal development, to expand your knowledge and personal brand
  • Exposure to multiple facets of the organization with defined career pathways and support to achieve your personal goals within the organization
  • A friendly and welcoming culture, with activities you can participate in with others, drawings, and fun contests
  • A strong team environment

JOB DESCRIPTION

This is an administrative support role working within two sections of the Operations department.
Does completing tasks and data entry bring you joy? This role requires a strong attention to detail and large volume data entry. Database accuracy is the foundation for providing excellent customer service to our customers, and this role is an important part of that effort. This position will be responsible for processing invoices and payments, database date entry, research of accounts, and supporting several teams. We provide the training necessary to be successful in this role.

RESPONSIBILITIES

  • Research accounts utilizing several programs to ensure database accuracy
  • Compile records for processing
  • Data-entry both within industry specific software and Excel
  • Process invoices and payments
  • Scanning and assigning documents


Job requirements

REQUIREMENTS

We do not require experience in our industry. We highly value initiative and the ability to work independently; if you work best under supervision, this role may not be right for you.

  • Must have accurate alpha numeric data entry skills and analytical skills.
  • Proficient computer skills including Excel and Word
  • Must have the ability to provide exceptional customer service to our homeowners and vendors over the phone while communicating in a professional and helpful manner.
  • Must have clear and concise written communication.
  • Must be able to troubleshoot, solve problems, work independently while adhering to strict deadlines, and work at a fast pace for a long period of time while maintaining accuracy.

  COMPENSATION AND BENEFITS

This is an hourly position and pays $12.00 to $13.00 per hour

  • We offer PTO to allow for rest, travel, family, and your hobbies
  • We offer 40 paid hours per year for community service activities
  • Benefits, including a medical, dental, vision plan, and a 401k program
  • In-office medical clinic

ABOUT SPECTRUM ASSOCIATION MANAGEMENT

We are a San Antonio-based homeowner's association management company.

  • We have won Best Places to Work for 12 years in a row
  • Internal Learning and Development System

For more information about Spectrum AM, visit our website at https://spectrumam.com/careers/


Joining our team is a great opportunity to take your career and talent to the next level, while working for a company that is committed to helping others within the local community. We are dedicated to being different from other companies, and show this in our employee focus, unique culture, and commitment to creating good for our customers and each other.


Interested? Apply now.


If your application is a good match, you can expect to be contacted to schedule a phone interview as the next step.


Spectrum AM is an Equal Opportunity Employer.